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Site Content Responsibilities

A list of the pages and who owns them

Here's how I'd like the content maintenance of the site to be handled moving forward.  This is to reduce the load on the Webmaster and put the responsibility of content for certain pages in the hands of people who hold responsibility for those aspects of the club
  • New Members:  Vice Commodore and Ratings Examiner
    • How Ratings work: Ratings Examiner (in addition to above)
  • Members Resources: Program Director
    • Club Documents and Forms: Curator (in addition to above)
  • Lessons: Vice Commodore
  • Boats and Reservations: Fleet Captains
  • Events and Activities: Rear Commodore, Social Chair, Curator
    • Snooze and Cruise: Snooze and Cruise Chair (in addition to above)
  • Contact Us: Program Director and Commodore

A list of the relevant position holders

From a different perspective, here's a list of the roles and how you can interact with them 

Webmaster - Maintains the site architecture (servers, domains, site settings, etc) and makes updates as needed to the site for those who are unable
Program Director - Your main interface to the rest of the club.  Responsible for updates to the club rules and contact information (including office hours)
Commodore - Can make decisions about any updates.  Similar responsibilities as the Program Director
Vice Commodore (teaching) - Maintains the Lessons pages of the site and updates the lessons available as well as their status (full, etc).  Also can contribute to the New Members section as this is closely related to Lessons
Rear Commodore (social) - Responsible (at this point) for the social aspects of the club.  Maintains the Events and Activities pages
Ratings Examiner - Maintains the Ratings pages. Updates the requirements for receiving a rating as needed
Fleet Captains - Maintains the Boats pages.  These can be multiple individuals as each fleet has a different captain (ex, Keelboats, Bravos, etc)
Curator - Maintains the photos on the site, both the photo gallery pages and the embedded photos in the other pages.  Anything that has to do with Club history

How to set permissions on the site

Here's how to set permissions for editing pages on the site.  By default everyone can edit the whole site as this is easier to maintain but in the event we need to, here are the instructions on how to do it

  1. Go to the site and click the Sign in link at the bottom of the page
  2. Sign in with your WYC credentials
  3. Click More -> Sharing and Permissions in the top right
  4. Click on the Site - Washington Yacht Club link in the pages list.  You have to first add the user here before you can give them page specific permissions
  5. Enter the email address of the user you want to add in the text field below the "Add People" label
  6. If you want them to be able to edit the whole site, verify it says "Can edit" on the right.  Otherwise change it to "Can view"
  7. Keep the 'Notify people via email" box checked if you want and click the "Share and save" button
To assign a user to a particular page, follow the next steps
  1. Select a particular page in the list
  2. If the page hasn't already been set up to be shared for individuals, click the "Change" button
  3. for the user that you want to allow, change the "Can view" option to "Can edit" in the right column
  4. Click "Save Changes" button at the bottom